Health and Safety Documentation

If you have employees you are responsible for their health and safety at work. It is therefore advisable to keep the following records to demonstrate that reasonable measures are taken to maintain safety standards.

We have prepared some templates for creating Risk Assessment and Method Statements, an example Health and Safety Policy statement and other useful documents. We are sure you will find them very useful and you will save a lot of time in preparing such documents. Learn More

As well as risk assessment templates here are some other documents included:

Method Statement

A method statement accompanies the risk assessment. It explains how you intend to carry out the job in harmony with the findings of the risk assessment. It documents your work procedures and shows that the people carrying out the work have adequate supervision, training, protection and awareness of the risk assessment findings. It should also show the legislation and guidance you are working to. Particularly if you are tendering for a construction clean, you will need to have a good method statement and risk assessment to be successful in winning the contract.

Employers have many responsibilities. These documents make fulfilling them a little easier. Includes Risk Assessment and Method Statement templates and examples, as well as various policies.

Health and Safety Policy

A health and safety policy explains how health and safety issues are managed within your company. It outlines your commitment to planning and managing health and safety at work and although overall responsibility for health and safety rests with the employer, many day-to-day tasks may be delegated. The policy shows how these tasks are allocated and states exactly who is responsible for different things such as first aid, health and safety and fire risk assessments and investigating accidents.

By law if you employ five or more people, you must have a written health and safety policy under the Health and Safety at Work etc Act 1974. Your staff should all be aware of the Health and Safety policy of your company and therefore it should be displayed in the companies office. Having such a policy is the key to your company achieving acceptable standards, thus preventing accidents and health related instances at work.

Ladder Use Policy

Make sure employees are fully aware of your policy regarding use of ladders in line with the Working at Height Regulations 2005.

Ladder Safety Checklist

This checklist helps employers to inspect and maintain ladders. Under PUWER (Provision and Use of Work Equipment Regulations 1998) an employer has the responsibility to inspect and maintain such equipment to ensure that they are safe to use.

Working at Height Permit

A permit-to-work form allows work to start only after safe procedures have been defined. It provides a clear record that all foreseeable hazards have been considered before commencing work.

Training Policy

The Health and Safety at Work Act 1974 requires employers to provide adequate training to their staff. This policy example shows how you intend to fulfill those responsibilities.

New Employee Induction Checklist (MS Word)

When new employees start, use this checklist as a record of training and instruction provided and as a reminder of what training the employee may need to receive.

Company Rules for Health and Safety at Work

Show new employees and existing staff that you take health and safety seriously. This document make it clear that blatant disregard for health and safety at work rules will not be tolerated.

Reporting Health and Safety Incidents Policy

Under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) all accidents occurring during working hours should be recorded. This example policy outlines who is responsible for recording accidents, when they should be reported and which incidents should be reported to the Incident Contact Centre.

Accident Report Form

Use this form for the recording of accidents in line with RIDDOR and the above Health and Safety Incidents Policy.

First Aid Policy

The Health and Safety (First Aid) Regulations 1981 oblige employers to provide suitable first aid arrangements in the case of their staff or visitors requiring treatment. This example policy outlines general procedure and responsibilities.


See also Health and Safety Documents for Window Cleaners